Table of Contents
Select Edit->Mail Account Settings... to open the account preferences dialog.
Add:
Selection Add opens the account wizard which will help you creating a new account.
Edit:
Lets you edit the account options.
Remove:
Deletes the currently selected account.
Account name:
Choose a name for this new account. When using multiple accounts this will help you distinguishing them from each other.
Make this my default account:
You can declare one account to be your default account. When using multiple accounts, the default account will have higher priority in any tasks.
Your Name:
This is the real name assigned to this account, generally your first and last name. The text you enter here, is visible in the From: headerfield of all your outgoing messages.
Email-Address:
Specify your email address here.
Organisation:
Your organisation will be visible in the X-Organisation: headerfield of all your outgoing messages. Most private individuals do not use this and leave it blank.
Reply-To Address:
This is the return email address used in outgoing messages and recipients replies, if this address is different from your email address specified above.
Attach this signature:
If checked this lets you choose a textfile, which is always appended to all composed messages. Its the perfect place to easily attach an electronic version of your business cards.
Login:
This is the name you use to login to this email account. For example, in the upcoming mail account donald@mail.com, the login name is donald. This is a very common scheme used by most providers. Check with your Internet Service Provider if you are not sure what your login name is.
Host:
Name of your incoming mail server.
Port:
This is the port number Columba uses to connect to your mail server. Usually you do not need to change this option.
Authentication Type:
Depending on your mail server type, you have the choice between more or less secure authentication mechanisms. Most mail servers should work out-of-box with the default setup. But sometimes you need to manually choose a login method in order to make it work.
Store password in configuration file:
If you select this options, your password is remembered even if you quit and restart Columba so you should never be prompted to enter it again. If this option is turned off, you must enter your password each time connecting with your mail server. Select this option only if your PC is in a secure place.
Use SSL for secure connections:
Use SSL (Secure Socket Layer) for server authentication and mail transfer security by having Columba automatically invoke the STARTTLS command method to start SSL. If your server does not support SSL, mail transfer will occur successfully, but will not be secured with SSL.
Automatically check for new messages:
Enables interval message checking, meaning Columba automatically checks if new messages are available in background.
Automatically download new messages:
If Columba found new messages, should it download them automatically for you?
Enable sound notification:
Play a sound when a new message arrives.
Message checking interval:
Specify the interval Columba should try to check for new messages. Some mail servers only allow mail-checking every 10 minutes or even longer delays. You should set this value to at least this minimum value.
Leave Messages on server (POP3 only):
If you select this options, Columba copies the message to your PC and leaves them on the mail server. If this is turned off, Columba transfers incoming messages to your PC and deletes them from your POP3 server. Most servers allow you to indicate whether to leave the messages on the server so you can retrieve it from several different computers at various times.
Exclude from fetch all (POP3 only):
Selecting this option excludes your account from the mail check which is generally executed for all accounts when using the Receive and Send Messages action.
Limit message download to ~KB (POP3 only):
If you select this option, messages over the specified size are not downloaded. This can be useful on slow connections.
Enable Pre-Processing Filter (POP3 only):
Pre-Processing filters let you use external plugins to filter messages after they are downloaded from your POP3 server and before they are saved in your inbox. This is especially useful for anti-spam or anti-virus software.
For a complete list of plugins, visit http://columba.sf.net/download_plugins.php.
Automatically apply Filters on Inbox (IMAP only):
If you select this option, filters of your IMAP folder are applied automatically when selecting the folder.
Host:
Name of your outgoing mail server.
Port:
This is the port number Columba uses to connect to your mail server. Usually you do not need to change this option.
Authentication Type:
You have the choice between more or less secure authentication mechanisms. Most mail servers should work out-of-the-box with the default setup. But sometimes you need to manually choose a login method in order to make it work.
Login:
This is the name you use to login to this email-account. For example, in the upcoming mail account donald@mail.com, the login name is donald. This is a very common scheme used by most providers. Check with your Internet Service Provider if you are not sure what your login name is.
Store Password in configuration file:
If you select this options, your password is remembered even if you quit and restart Columba so you should never be prompted to enter it again. If this option is turned off, you must enter your password each time connecting with your mail server. Select this option only if your PC is in a secure place.
Use SSL for secure connection:
Use SSL (Secure Socket Layer) for server authentication and mail transfer security by having Columba automatically invoke the STARTTLS command method to start SSL. If your server does not support SSL, mail transfer will occur successfully, but will not be secured with SSL.
This lets you choose whether you want to use strong encryption with the OpenPGP-compatible open-source software GnuPG (http://www.gnupg.org).
You need to specify at least your PGP user-id, generally your email address is sufficient.
You can choose one account to be the default account in the Identity Tab or in the Account Preferences dialog. Other accounts can use the setup of the default account for themselves. So, its easy to specify another account which uses the same POP3 mailserver, but not another SMTP server. You just need to select the use default account preferences checkbox to make it work.