Functionalities Offered During this Phase (by User Type)
Authors: Can create a new abstract, edit an already-created abstract, and submit information about a paper
(paper weights, PDF file, supplementary material, list of authors
and their institutions). The abstract submission form allows authors to assign up to
for research categories to a paper, along with weights indicating their relative
importance. These weights are between 0 and 1, they must sum to 1, and exactly one
category must have a weight greater or equal to 0.5. All Admin menu functions
that display papers 'by area' rely on this category for displaying papers.
Reviewers: There are likely to be no reviewers assigned when this phase is valid,
although this is not a requirement.
Area Chairs: There are likely to be no area chairs assigned when this phase is valid,
although this is not a requirement. The system does not offer any functionalities to area chairs
during this phase.
Administrators:Can define the set of reviewers and can associate 'Research Areas' with those reviewers.
The functionalities useful during this phase are under the 'General Functions' and 'Abstract Submission Phase'
menus.
Preparations BEFORE This Phase Begins
Prepare the file /scratc/oct/aolserver/servers/oct/pages/admin/config/admins.txt. This file
should contain the email addresses of each user who will have administrator priviledges (one email address per line).
Example:
kyros@cs.toronto.edu
fleet@parc.com
Run the script 'Create Paper Categories' from the Admin menu, after following the relevant instructions, to create
the paper categories authors will choose from.
Run the script 'Initialize Panel Recommendation Table'
Optional Steps
Prepare the following files in the /scratch/oct/aolserver/servers/oct/pages/admin/config directory:
chairs.txt
reviewers.txt
These files have the same format as the admins.txt file shown above.
Assuming that the reviewers.txt file has been created, run the script 'Load Reviewer Preferences' from the Admin menu,
after following the relevant instructions, to load
the preferences of each reviewer.
Switching to the Abstract Submission Phase
Log in as octadmin and perform the following steps:
Execute
cd /scratch/oct/aolserver/servers/oct/tcl
./set_phase_submitAb
When the script is run as shown above, it will NOT actually switch OCT to that phase. Instead, it will display the steps that must be performed before the system
goes into this phase.
Once you are convinced that everything is set up for switching to this phase, execute
./set_phase_submitAb yes
to perform the switch.
Phase Indicator
If the system correctly switched to the abstract submission phase,
the 'Current Phase Parameters' on the Administrator menu should be equal to (submit,prefs)